Increase to fines for national minimum wage breaches

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Increase to fines for national minimum wage breaches

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From April 2016, a breach of national minimum wage legislation will incur a fine of 200% of the underpayments to staff.

This is a significant increase to the prior sanction, which was set at 100% of the shortfall.

The draft National Minimum Wage (Amendment) Regulations 2016

 

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Draft regulations on public sector exit pay cap published

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Draft regulations on public sector exit pay cap published

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The government has published draft regulations for its plans to introduce a cap on public sector exit payments.

The cap is set at £95,000 to include: (i) redundancy payments; (ii) payments to reduce actuarial reductions to accelerated receipt of pensions; (iii) payments to discharge liability under fixed-term contracts; (iv) payments of shares on loss of employment; and (v) any other payment made on loss of employment, including payments in lieu of notice.

Payments which fall outside of the cap include: (i) payments consequent on personal injury; (ii) pay for accrued but untaken holiday; (iii) bonus payments; (iv) damages ordered by a Court; (v) payments relating to a TUPE transfer.

All organisations in the public sector will be subject to the cap, except for a few named exceptions, which include the BBC, Channel 4, the Financial Conduct Authority, The Prudential Regulation Authority, RBS and the Bank of England.

The draft regulations are currently the topic of Parliamentary debate.

Draft Public Sector Exit Payment Regulations 2016

 

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New requirement for anti-slavery and human trafficking statements

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New requirement for anti-slavery and human trafficking statements

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The government has legislated to require that commercial organisations publish a slavery and human trafficking statement annually to state what they are doing to prevent the use of slaves or trafficked workers in their supply chains.

Two new sets of regulations add to section 54 of the Modern Slavery Act 2015 to bring in the requirement for slavery and human trafficking statements. All commercial organisations will be required to publish such a statement in respect of each financial year in which their turnover exceeds £36 million. That turnover threshold is calculated on a global basis to include the organisation itself and its subsidiary undertakings.

The statement will need to detail what steps the organisation has taken to ensure that the supply chains it uses are free from slavery and human trafficking. If the company has taken no such steps, it is required to make that clear in its statement. The government’s guidance recommends that every statement be succinct and written in plain English, but make reference to all relevant company policies and procedures.

The relevant legislation will apply in respect of financial years ending on or after 31 March 2016.

The Modern Slavery Act 2015 (Transparency in Supply Chains) Regulations 2015 (SI 2015/1833) and The Modern Slavery Act 2015 (Commencement No. 3 and Transitional Provision) Regulations 2015 (SI 2015/1816)

 

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HM Treasury policy paper on extension of Senior Managers Regime

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HM Treasury policy paper on extension of Senior Managers Regime

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HM Treasury has published its policy paper on extending the Senior Managers and Certification Regime to everyone who is approved under the Financial Services and Markets Act 2000. This would represent a significant increase in the coverage of the regime.

The SMCR as it stands applies to banks, building societies and credit unions which are regulated by the FCA and/or PRA. The policy paper would see the regime extend beyond that to also cover insurers, investment firms and consumer credit firms. The size of this extension is very significant: the SMCR as it stands would cover 935 firms, whilst the extended version will apply to 60,715.

The extended regime will still focus on regulating senior management via their firms, who will effectively act as regulators for themselves and their staff by certifying the fitness and propriety of all those whose functions carry significant risk. It also still features rules of conduct applying to the majority of staff at regulated firms and the requirement for clear documentation of the scope of its senior managers’ respective functions.

The extended regime forms part of the Bank of England and Financial Services Bill. It is currently passing through Parliament and is expected to be implemented in 2018.

HM Treasury: Senior Managers and Certification Regime: extension to all FSMA authorised persons, October 2015

 

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Works councils: request must be made by 10% of the whole business’ workforce

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Works councils: request must be made by 10% of the whole business’ workforce

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In the context of the Information and Consultation of Employees Regulations 2004, an “undertaking” refers to a legal entity – i.e. the employer as a whole – rather than individual business units.

The ICE Regulations provide that employers must set up information and consultation agreements, effectively a “worker’s council” if its employees make a valid request to negotiate. In order for such a request to be valid, it must be made by a minimum of 10% of the employees in the business subject to a minimum of 15 and a maximum of 2,500.

A group of 28 staff employed by Cofely Workplace Ltd put in a request to form a worker’s council. They amounted to 13% of the staff employed at the particular workplace, but only 0.3% of Cofely’s total workforce of 9,200 employees. The staff argued that the threshold refers to the numbers of employees in a specific place of work rather than the entire company, so their request was valid.

The Employment Appeal Tribunal disagreed, holding that the threshold referred to Cofely as a whole. The regulations were not intended to apply to specific business units.

Moyer Lee and others v Cofely Workplace Ltd UKEAT/0058/15

 

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FCA announces start date for new senior manager and certification regime

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FCA announces start date for new senior manager and certification regime

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The Financial Conduct Authority has announced that a new senior manager and certification regime will be put in place as of 7 March 2016. This follows the publication of FCA and PRA consultation papers in July and December 2014.

Transitional documents, including the names of senior managers affected by the new regime, must be submitted to the regulators by 8 February 2016. HMRC has also confirmed that the regime will apply to UK branches of foreign banks.

The FCA is hoping that these changes will strengthen accountability of senior management in banks.

Strengthening Accountability in Banking, Financial Conduct Authority, 3 March 2015

 

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Revised ACAS Code changes provisions on worker’s right to be accompanied

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Revised ACAS Code changes provisions on worker’s right to be accompanied

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A revised version of the ACAS Code of Practice on Disciplinary and Grievance Procedures took effect on 11 March 2015, after having been approved by Parliament.

The new Code clarifies the provisions regarding requests by workers to be accompanied during a disciplinary or grievance meeting, confirming that the requirement of reasonableness applies to the request itself, and not to the choice of the companion. Thus, in order to be considered reasonable, the worker must consider the practicalities of the request. This would include allowing the employer reasonable time to make arrangements, and providing the information necessary to deal with the request.

The Code further states that an employer must agree to the request to be accompanied by one of the chosen statutory companions, and confirms that workers are entitled to change their chosen companion more than once.

Employers should ensure that their disciplinary and grievance procedures are amended to reflect these new changes to the Code of Practice.

ACAS Code of Practice 1 – Disciplinary and Grievance Procedures

 

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Department for Work and Pensions Guidance published on new Fit for Work Service

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Department for Work and Pensions Guidance published on new Fit for Work Service

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The Department for Work and Pensions has published guidance notes in relation to the new Fit for Work service which was launched in December 2014.

The new service is a telephone advice line and a website, which aims to give more information about work-related health matters to employers and employees, to help absence prevention.

FFW also provides an occupational health service, available to employees upon referral. The referral is triggered by a sickness absence, or an expected sickness absence, of four weeks. It can be made by a GP or an employer, where a phased return to work is deemed possible.

The assessment aims to consider all the obstacles which may prevent the employee from returning to work, and to establish a ‘Return to Work’ plan, which is communicated to both the employee’s GP, and, with the employee’s consent, the employer. The employer can exercise its discretion as to whether or not it implements the recommendations included in the plan.

The scheme appears to be a positive step, particularly for companies who would not otherwise have access to occupational health. However, employers should be cautious if they choose not to implement a ‘Return to Work’ plan, as it could expose companies to a claim for failing to make reasonable adjustments.

Department for Work and Pensions: Fit for Work guidance

 

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Government launches consultation on loopholes in ban on exclusivity clauses in zero hours contracts

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Government launches consultation on loopholes in ban on exclusivity clauses in zero hours contracts

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After the controversy surrounding zero hours contracts, the Government is proposing to ban employers from using exclusivity clauses in them. On 25 August 2014, the Government launched a consultation to examine the potential loopholes employers could use to get around its proposed changes to the Small Business, Enterprise and Employment Bill.

Given that zero-hours contracts are likely to be different depending on the sector in which they are being used, the Government has also announced that it would like sector-specific codes of practice on the fair use of zero hours contracts and would like unions and business representatives to work together (with Government support) to develop these.

The consultation will close on 3 November 2014.

BIS: Zero Hours employment contracts: tackling avoidance of the exclusivity ban

 

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Tribunal News

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Tribunal News

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In the last month, a number of new issues have been clarified.

Unison Challenge

The High Court dismissed Unison’s challenge to the introduction of fees for Claimants bringing cases in the Employment Tribunal although the reasons given by the Court leave open the possibility of a further challenge in the future. The primary reason the case was rejected was because as fees are so new there is no substantial evidence that the fees are unlawful and therefore should be overturned. The Court said that in the event that future statistics show that the EU ‘principle of effectiveness’ (i.e. the ability to bring a claim has been rendered almost impossible in practice) is infringed, the Chancellor will be under a duty to reconsider Tribunal fees. In the meantime, Unison has confirmed that it will appeal this decision.

Recovery of fees

The Employment Appeal Tribunal has held that employees who win their claims should generally expect to recover Tribunal fees from their employers. In Portnykh v Nomura International, the Employment Appeal Tribunal ordered an employer to pay the employee’s appeal fees. In making this decision, the EAT took into account the fact that the employer had lost the appeal and that it had the ability to pay. This was the case even though it was reasonable for the employer to defend the appeal and despite the employee conducting the litigation unhelpfully.

Employer penalties

Tribunals have new powers to impose financial penalties on employers, payable to the Government for failure to comply with Employment law. This applies to claims decided on or after 6 April 2014.

Mandatory early ACAS reconciliation

From 6 May 2014, claimants who wish to bring a claim against their employer must contact Acas to engage in pre-claim conciliation, with the aim to resolve the dispute without litigation. Acas will offer conciliation services to try to settle the matter. If conciliation is refused by either party or fails, Acas will issue a certificate allowing a claim to be submitted to the Tribunal.

In terms of limitation, employees have three months from the cause of action to submit a claim form. However, entering into early conciliation will ‘stop the clock’ on the limitation period. Time will only start to run again when the certificate is issued by Acas.

There has been some debate on the potential consequences of this new rule. Whilst it may encourage some settlement pre-action, particularly by litigants in person who wish to avoid paying the costs of issuing their claim form and employers who want to resolve situations outside of costly legal proceedings, others consider it to be nothing more than an administrative hurdle.

Changes to rehabilitation periods

The Government has announced that from 10 March 2014 the periods during which certain convictions need to be disclosed to new employers will be reduced. Under current legislation, convictions are ‘spent’ after a specific rehabilitation period following which an offender does not have to reveal convictions unless the occupation is “excluded” (e.g. where it involves working with children). This means there are now some offences which previously had a rehabilitation period of 7 years that now have a rehabilitation period of 2.5 years from the end of the sentence.

 

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Legislation

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Legislation

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As of 25 June 2013, the following reforms came into force:

•  The qualifying period (2 years) for unfair dismissal will no longer apply where the main reason for dismissal is the employee’s political opinions or affiliations.

•  Changes to whistleblowing law:

•  For an employee to be protected as a whistle blower, what they raise an issue about must now be in the public interest meaning that employees will largely now be prevented from claiming they are blowing the whistle about breaches of their own employment contract.

•  Disclosures no longer need to be made in ‘good faith’. Until now, if whistleblowers were motivated by financial gain or vengeance, they were not protected by the law. Bad faith is only relevant now in relation to what compensation is awarded to the whistle-blower.

•  Whistleblowers will be protected from being victimised by fellow employees. Before now, employees who made protected disclosures were only protected from their employer’s activities. Employers should update their whistleblowing policies/handbook to make it clear that employees should not mistreat whistleblowers.

From 29 July 2013

•  The maximum compensatory award for unfair dismissal will be £74,200 or one year’s gross pay, whichever is the lowest.

•  Settlement Agreements come into force. These are the new ‘Compromise Agreements’ whereby employers can approach staff with a view to terminating their employment in exchange for money. These negotiations will not be admissible as evidence in most unfair dismissal claims.

•  Fees will be introduced in the Employment Tribunal and Employment Appeal Tribunal. There will be two levels of claim:

•  Level 1 claims – the issue fee is £160 and the hearing fee is £230

•  Level 2 claims – the issue fee is £250 and the hearing fee is £950

•  Appeals – the issue fee is £400 and the hearing fee is £1,200

Level 1 claims include unlawful deduction of wages, holiday pay and redundancy payment claims. Level 2 claims include discrimination and unfair dismissal claims.

Employees can apply for fees to be “remitted” (i.e. reduced or eliminated) if their financial circumstances are such that they cannot afford to pay the fees.

If an employer loses a case the tribunal may require the employer to reimburse these fees but this is not automatic.

This is likely to cause a substantial reduction in the number of smaller claims brought by employees and may encourage employers to be more robust about not paying sums to staff which they do not think are due and which it will now be un-commercial for employees to contest.

From 1 September 2013

•  The employee-shareholder provisions come into force. As a reminder, this scheme will see employees forfeiting employment rights (like unfair dismissal) in exchange for £2,000 worth of shares (or more) in their employer.

1 October 2013

•  The new national minimum wage for workers will increase as set out:

•  the adult rate will increase to £6.31 an hour;

•  the rate for 18-20 year olds will increase to £5.03 an hour;

•  the rate for 16-17 year olds will increase to £3.72 an hour; and

•  the apprentice rate will increase to £2.68 an hour.

 

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